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Board meetings, AGM, annual ROC filings, director KYC, statutory registers, and resident director and registered office support, run by Company Secretaries on a set calendar.
150+ Subsidiaries Incorporated · 150+ Regular Clients · Since 2016
Every Indian private limited company must hold board meetings and an annual general meeting, keep statutory registers, and file annual financial statements and an annual return with the Registrar of Companies (ROC) under the Companies Act, 2013. AU Corporate, a New Delhi firm of Company Secretaries, Chartered Accountants and lawyers serving foreign parents since 2016, runs all of this at reasonable fees, including resident director and registered office support. It also handles shifting of the registered office, replies to MCA and ROC notices under Section 206, mergers, and the closure or winding up of an Indian subsidiary.
Written and reviewed by Abhishek Jaiin, Chartered Accountant (ICAI Membership No. 544646) · Last reviewed:
Company law compliance in India has many small, fixed dates, and a missed filing carries additional fees for every day of delay and penalties on the company and its directors. Most foreign parents do not see these dates until a notice arrives.
AU Corporate keeps the subsidiary's records, prepares the meeting papers and files every form with the ROC. Your directors abroad sign documents electronically or in a short batch, and we manage the rest.
The secretarial work an Indian subsidiary needs through the year.
Notice, agenda, minutes and follow-up for board meetings, with the written resolutions needed between meetings.
Notice, adoption of accounts, auditor appointment and minutes for the annual general meeting.
Filing of the financial statements and the annual return with the Registrar of Companies, with the other yearly forms.
Director KYC, appointment and resignation filings and disclosures of interest.
Registers of members, directors, charges and share certificates, and the records of beneficial ownership.
Change of name, objects or registered office clause, increase in authorised capital, allotment of shares, share transfers and the related ROC filings.
Board and shareholder resolutions, the filing with the ROC and, where the move is to another state, the application to the Regional Director, with GST, PAN and bank records updated.
Review of notices from the ROC and the Ministry of Corporate Affairs, such as requests for information or explanation, inspection and inquiry under Section 206 and strike-off notices, with the reply and documents prepared before the due date.
Merger of group companies, or of a subsidiary into its parent, through an NCLT scheme or the fast-track route, with the approvals, valuation inputs and filings.
Closure of an Indian subsidiary by strike-off or voluntary liquidation, with final accounts, tax clearance and the return of funds to the parent.
A check of your registers, minutes and ROC filings, with a list of gaps and the cost of fixing them.
A professional resident director for the statutory documents, and an Indian registered office address.
Five items to begin. For an existing subsidiary we also review earlier filings.
Certificate of incorporation, memorandum and articles, and earlier minutes and registers.
Current directors, shareholders and share holdings, with KYC.
The financial statements adopted for each year.
Active digital signatures for the directors who sign the filings.
Copies of past forms and any notices received.
We prepare the papers before each date, so your directors only review and sign.
Check the registers, past filings and any late forms.
Set every meeting and filing date for the year.
Draft notices, minutes, resolutions and forms.
File with the ROC and update the registers.
Flag changes in law that affect your Indian subsidiary.
Reasonable fees, confirmed in writing before we start.
Not included: government filing fees and stamp duty, NCLT and Regional Director fees, the fees of valuers and liquidators, additional fees for earlier delays, the statutory auditor's fee, and the resident director or registered office service, which is quoted separately where you need it.
What is due, and when, for an Indian private company. We track every date for you.
| When | What | How AU Helps |
|---|---|---|
| Within 30 days of incorporation | First board meeting and appointment of first auditor | Papers drafted and filing made |
| Within 180 days of incorporation | Declaration of commencement of business | Prepared and filed |
| Every quarter | Board meeting, at least four a year | Notice, minutes and records |
| By 30 September | Annual general meeting | Papers, minutes and resolutions |
| Within 30 days of the AGM | Financial statements filed with the ROC | Prepared and filed |
| Within 60 days of the AGM | Annual return filed with the ROC | Prepared and filed |
| Within 15 days of a change of registered office | Notice of the new address to the ROC | Resolutions and filing prepared |
| Within 30 days of allotment of shares | Return of allotment of shares | Prepared and filed with the RBI report |
| As stated in the notice | Reply to an ROC or MCA notice | Reply and documents prepared before the date |
| By 30 June and half-yearly | Return of deposits and MSME payment return, where applicable | Prepared and filed |
Dates assume a 1 April to 31 March financial year and can change by notification. Small companies have some relaxations, and we confirm what applies to yours.
Secretarial filings must agree with your accounts, FEMA reports and tax returns. The same team handles each of them.
Straight answers to the questions foreign finance teams ask most. Can't find yours? Ask us in the form below.
Written and reviewed by Abhishek Jaiin, Chartered Accountant (ICAI Membership No. 544646) · Last reviewed:
This is general guidance based on Indian law and practice as at the date above. It is not advice for your specific case, and rules can change.
Tell us where your parent company is, when the subsidiary was incorporated and whether you need a resident director or registered office, and we'll reply with a clear quote.