An Indian subsidiary runs on a fixed rhythm: TDS by the 7th, PF and ESI by the 15th, GST on the 11th and 20th, advance tax on 15 June, 15 September, 15 December and 15 March, then the AGM within six months of the 31 March year end, AOC-4 within 30 days and MGT-7 within 60 days of the AGM, and the FLA return by 15 July. A Hong Kong-owned company has extra items: any conditions attached to the Press Note 3 approval and the parent's own Hong Kong annual return, audited accounts and profits tax return. Put them on one calendar so the Indian numbers reach Hong Kong in time. Hong Kong's year end is often 31 December or 31 March, so check alignment.
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Key facts
| Monthly | TDS by the 7th; PF and ESI by the 15th; GSTR-1 by the 11th and GSTR-3B by the 20th |
|---|---|
| Quarterly | TDS returns; advance tax instalments 15 June, 15 September, 15 December, 15 March |
| Annual (company) | AGM within 6 months of year end; AOC-4 within 30 days and MGT-7 within 60 days of the AGM |
| Annual (FEMA) | FLA return by 15 July |
| Event-based | FC-GPR within 30 days of allotment; Form 41 before each treaty payment |
| Approval conditions | Track any reporting or shareholding conditions in the Press Note 3 approval letter |
| Year end | 31 March for the Indian subsidiary |
| Hong Kong side | Annual return, audited accounts and profits tax return of the parent on the Hong Kong calendar |
Monthly and quarterly rhythm
| When | What | Who |
|---|---|---|
| 7th of each month | Deposit TDS, including Withholding Tax on payments abroad | Finance |
| 11th | GSTR-1 outward supplies | Finance |
| 15th | PF and ESI contributions | Payroll |
| 20th | GSTR-3B summary return and tax payment | Finance |
| Quarterly | TDS returns for salary and non-salary payments | Finance |
| 15 Jun, 15 Sep, 15 Dec, 15 Mar | Advance tax instalments | Finance and tax adviser |
Annual cycle
| Period | Item | Note |
|---|---|---|
| 31 March | Financial year end | Fixed for most companies with a foreign parent; a Hong Kong parent may use a different year end |
| April to June | Closing accounts and audit | Statutory auditor appointed for five years at the first AGM |
| 15 July | FLA return | Annual return on foreign liabilities and assets |
| By 30 September | AGM within six months of year end | Extension possible only with the Registrar |
| AGM + 30 days | AOC-4 financial statements | File with the Registrar |
| AGM + 60 days | MGT-7 annual return | File with the Registrar |
| Tax return | Income tax return and Form 48 where applicable | Check the current due date under the Income-tax Act, 2025 |
| Before year end | Director KYC and board meetings | At least four board meetings a year, no more than 120 days apart |
Event-driven filings
- New share allotment: allot within 60 days of receipt of funds; file FC-GPR within 30 days of allotment. See funding and FEMA.
- Payments abroad: Form 41 and the residence certificate on file; Form 145 and, if required, Form 146 with the bank.
- Directors and officers: DIR-12 within 30 days of a change; directors who are land-border country citizens need clearance before appointment.
- Beneficial owner changes: BEN-2 where a significant beneficial owner (10%) is declared; changes to the approved ownership can need fresh approval. See Press Note 3.
- Registered office change: within the same city and across cities follow different forms and approvals.
The Hong Kong side of the calendar
The Hong Kong parent consolidates its Indian subsidiary, so Indian closing dates must fit the group reporting timetable. The annual return to the Companies Registry, audited accounts, the profits tax return and any group reporting belong to the Hong Kong calendar. The Hong Kong items here are indicative; your Hong Kong adviser keeps the authoritative list. Agree a fixed hand-over date for the Indian numbers each quarter. See Hong Kong parent obligations.
Practical tips
- Name an owner and a deputy for every line.
- File early: government portals slow down on deadline days.
- Keep a single shared folder for challans, returns, approvals and acknowledgements, so an audit in either place finds the same file.
- Check each date against the official portal at the start of the year; due dates are sometimes extended or moved.
Official sources
Check the rules at the primary sources: Income Tax Department (India), Reserve Bank of India, Ministry of Corporate Affairs, Inland Revenue Department (Hong Kong), Companies Registry (Hong Kong) and the Ministry of External Affairs (India).
Frequently asked questions
When is the AGM of an Indian subsidiary due?
Within six months of the 31 March year end, which is by 30 September in most cases.
What is due after the AGM?
AOC-4 (financial statements) within 30 days and MGT-7 (annual return) within 60 days of the AGM.
When is the FLA return due?
By 15 July each year.
When must TDS be deposited?
By the 7th of the month following the deduction, with returns filed quarterly.
What are the advance tax dates?
15 June, 15 September, 15 December and 15 March.
What is the filing deadline for FC-GPR?
Within 30 days of allotting shares to the foreign investor.
Do approval conditions need tracking?
Yes. If the Press Note 3 approval attached conditions, such as reporting or shareholding terms, track them on the same calendar as statutory filings.
Related guides
How to Incorporate a Private Limited Company in India as a Hong Kong Parent: Approval, SPICe+, Bank Account and Post-Incorporation Filings
Step-by-step route for a Hong Kong parent to set up an Indian private limited company: Press Note 3 approval, name, SPICe+, DIN and DSC, resident director, PAN and TAN, bank account, capital inflow, FC-GPR and first filings.
Read the guide →Hiring Staff in India as a Hong Kong-Owned Company: Employment Contracts, Provident Fund, ESI, Gratuity and Labour Codes
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Read the guide →What a Hong Kong Parent Must Do at Home: Registers, Annual Filings, Profits Tax Position and Foreign-Sourced Income Rules
The Hong Kong-side steps for a parent investing in India: no outbound approval or exchange controls, company secretary and registers, significant controllers register, annual return and audit, profits tax on Indian dividends and the FSIE regime.
Read the guide →Twelve Common Mistakes Hong Kong Companies Make in India and How to Avoid Them
The most common mistakes of Hong Kong companies entering India: skipping Press Note 3, thin hub structures, late FEMA filings, weak treaty paperwork, secondment tax errors, stale apostilles, unstamped contracts and ignoring the Indian calendar.
Read the guide →Sources
Last updated 26 October 2026. General information only, not legal or tax advice. Indian and Hong Kong rules change often; confirm current requirements before acting.